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Governance Structure

Results …

At the May 19 Delegate Assembly nearly 400 members heard an overview of the four proposed bylaw amendments, which they then voted on in their Area Caucuses.

Amendment I – Updated CalRTA’s Bylaws to reflect changes in the proposal from the Structure and Governance Task Force. The changes would have consolidated some State Standing Committees and redistributed some State Standing Committee responsibilities.

Results - This amendment failed.

 

Background materials …

Initial Report [Sept 2010] – AVAILABLE  HERE

Second Report [Nov 2010] – AVAILABLE HERE

Third Report [March 2011] – AVAILABLE HERE

Fourth Report [September 2011] – AVAILABLE HERE

In January of 2009 the CalRTA Board of Directors formed the Structure and Governance Ad Hoc Committee to evaluate CalRTA’s current ways of doing business and to see what, if any, improvements could be made on behalf of the volunteer leaders and membership.

Each report has been distributed to CalRTA members for feedback and recommendations. Changes made to the original proposal, based on member feedback, include:

* Removed the concept of regional directors and focused on other ways to use governance structure changes to meet the challenges we face.

* Added a recommendation to form an independent audit committee in order to increase the checks and balances in our financial system.

* Documented potential budgetary impacts of recommended changes.

* Specified ideal committee sizes to range between a minimum of five and a maximum of nine members.  However, we believe the Board should have the ability to expand committee size beyond nine in the case of an exceptional circumstance where a particular strategic initiative would require such an expansion and a task force is deemed insufficient for the purpose.  This limited time expansion would exist only until the initiative is addressed and then the committee would return to normal size.

As the Task Force worked through various recommendations they used the following “benefits of change” as their guidelines:

* How does this overcome a perceived disconnect between Divisions and State and improve two-way communications?

* How does this make CalRTA more mission-driven and more strategic?

* How does this increase efficiency?

* How does this improve the member experience?

* How does this provide for increased leadership opportunities?

* How does this decrease costs?

The timeline for this process is:

* Recommendations were made to the Board in March 2011.

* The recommendations are approved so they went to the Delegate Assembly for DISCUSSION ONLY in May 2011.

* The Board of Directors reviewed the fourth package at their September 2011 meeting.

* Recommendations were taken to the State Fall Leadership Conference and now will be taken to Fall Area Workshops for discussion in September 2011.

* Bylaws changes will be published in Contact in December 2011.

* Bylaws changes and recommendations will be reviewed at Spring Area Workshops to clarify issues for Division Presidents and Delegates.

* Delegate Assembly will vote on whether or not to adopt recommendations and any changes to the Bylaws in May 2012.

* If approved, implementation of governance changes will occur over the following 12 months and be fully in place by May of 2013.